LODGING POLICY - West Coast Club Championships

West Coast Club Championships is a Stay to Play Event. Triple Crown Sports (TCS) works with a wide variety of lodging partners in our tournament locations to secure team-friendly properties with competitive rates for all participants and to ensure sufficient rooms for all attending teams.

To be scheduled to play in this event, your team must fit into one of the following three categories by January 15, 2026:
 
     1. Teams are REQUIRED to book via the booking links on the event home page online for Group Lodging through EventConnect or Individual Lodging platform through Hotel Planner. This will automate and simplify booking rooms (minimum requirement is 12 total room nights per team) and reporting your rooms. You do NOT need to report your rooms on the TCS website.

     2. Local Teams within 100 miles will be exempt. Our online lodging software uses zip codes to automatically mark teams Local, so no waivers are needed. You will likely still get a lodging email with a link so you can access our great rates if needed.

​     3. Out-of-town teams that wish to stay outside of the TCS lodging options, such as campgrounds, RV parks, VRBO, etc. can choose to pay the Lodging Surcharge of $500 on the event website.

Upon registering or penciling in for an event, each coach will receive a welcome email from EventConnect with their team's custom booking link. This link will give you and your families easy 24/7 access to book our partner hotels as well as track them for reporting purposes. It is important you quickly share the link with your team manager or families directly, as you cannot book without this dedicated link. You can view availability and rates at any time via the event website under LODGING PARTNERS, but it is a view-only page, not a booking page.
 
It is easy to block, share and book! If you choose for everyone to stay at the same hotel, you, your manager, or a parent can easily HOLD a block of rooms for 10 days, where each family can BOOK into. Individual families can also choose to stay at a different hotel on this list that best meets their needs, and their room nights will automatically be counted under your team.
 
***Any reservations booked through any other third-party provider (i.e. directly with the hotel, Hotels.com, Expedia, Hotwire, etc) or using reward points or booked outside of the TCS room block will not fulfill your requirement and require the lodging surcharge to be paid, or your team will NOT be scheduled for the event. ***
 
If you have any questions along the way, please contact our lodging manager, Robin Cotsenmoyer, via email at [email protected]. If you have technical difficulties with Event Connect or need your link again, simply reach out to [email protected].
 
Disclaimers
Triple Crown Sports, Inc., acts as a passive conduit for online distribution of customer information to our lodging partners. Participants are solely responsible for the customer information they provide through the Triple Crown Sports registration process, in any public message area, or through any email feature. Triple Crown Sports, Inc., is not responsible for any cancellations or for any acts by the lodging partners who provide accommodations. Lodging partners are not agents or employees of Triple Crown Sports, Inc. Every effort is made to ensure website accuracy at the time of publication; however, Triple Crown Sports, Inc., cannot be held responsible for printing or typographical errors, product changes, and/or content changes on websites. Triple Crown Sports, Inc., is not liable for any loss or damage to property, injury, or damages or claims whatsoever arising from any act, error, omission, default, or negligence of any person who is not a direct employee.